ADMIN STAFF Answers to FAQ’s & Friendly Reminders
Welcome to MGLVA!
ADMIN STAFF Answers to FAQ’s & Friendly Reminders
Jan Dulaney / [email protected], x1000; Administrator
Lisa Bezjian / [email protected], x1007; Special Education Registrar
Ashley Conrad, [email protected], x1003; General Ed Registrar
If you have a question that cannot be taken care of by the above staff (Jan/Lisa/Ashley); PLEASE CONTACT THE APPROPRIATE ADMIN:
K-5 Assistant Principal / Stacy Little ([email protected]), x3157
Principal / Amy Lepley ([email protected] , x3061)
6-8 Assistant Principal / Stacy Little ([email protected]), x3157
Principal / Anthony Kinkle ([email protected], x3249)
HS Assistant Principal / Andrea Cannon ([email protected]), x3223
Principal / Abby Brown ([email protected]), x3110
CTE Admin / Lori Johnson ([email protected]), x7550
CTE Coordinator/ Laura Van Wormer ([email protected]), x7546
Student Support Team Team Lead / Kirstin Miller ([email protected], x3111)
SPED Programs Manager / Brandon Seaver ([email protected], x3112)
Other links/contact information:
Course Changes = https://docs.google.com/forms/d/e/1FAIpQLSfKjcOl5DHfkMJIocL_sfLCqBp57hdC-oM2F4HpjwuZ4OYkyw/viewform?c=0&w=1
Customer/Tech Support/Hardware/Shipping/Label Inquiries: 866-512-2273
Enrollment Team = 855-380-2480
Graduation Info = Anne Harkema x3188
Intacct (Teacher Expenses) = [email protected]
K12 Help Desk (Outlook, Total View, UN, PW Issues) = 855-512-4357
Testing = Anne Harkema x3188
Transcript Requests (High School Students)
Withdrawal Links:
MGLVA Parent: https://na2.docusign.net/member/PowerFormSigning.aspx?PowerFormId=bff31345-79d1-4142-91ed-cf860ae5ddfe
MGLVA Teacher: https://na2.docusign.net/member/PowerFormSigning.aspx?PowerFormId=4fbdebf0-e26d-44f4-8f58-855aeac1926f
MGLVA Office: https://na2.docusign.net/member/PowerFormSigning.aspx?PowerFormId=e3b56894-1976-4bcf-a556-439ddf5ed430
Last Updated: 11/8/19
ADMIN STAFF Answers to FAQ’s & Friendly Reminders
Jan Dulaney / [email protected], x1000; Administrator
- Address Changes:
- Note: Please use a separate email for each family/student - they are printed/filed
- Note: Please be sure to include FI, LN and Student ID # in Subject Line of emails (example: J Doe, Active, 0000000) – this helps with efficiency, accuracy, researching history and filing
- Note: Be sure Proof of Residence (utility bill or similar) is requested/forwarded to: [email protected] - they are printed/filed
- Note: Jan will ensure the Student’s Mailing, Shipping and Physical address is updated in TV, as well as the LC’s address (if appropriate)
- CA60’s: Checks physical file for requested Docs
- Prints/Files items that need to be in permanent files (Address/Phone Changes, State Documents, Misc. Communications, etc.)
- DHS Docs (Department of Human Resources): Fax, Mail, Email Docs to Jan: Fax / 231-794-6416; Address / 1309 Madison Rd; Manistee, MI 49660; Email / [email protected]
- Emails: Please be sure to add student first initial, last name and ID# in Subject Line. Do not spell out first names (confidentiality)
- Example: J Doe, Active, 0000000 -- Copy and Pasting this info from TV is fine – whatever is most efficient for you!
- Enrollment Verification/Proof of Enrollment Letters
- Expense Checks: Mails checks once approved/printed. Intacct Inquiries should be emailed to: [email protected]
- Family and LC Updates/Modifications:
- Note: To add an LC, I need the name, phone number, address, email address and relationship to the student
- FOC Docs (Friend of Court): Fax, Mail, Email Docs to Jan: Fax / 231-794-6416; Address / 1309 Madison Rd; Manistee, MI 49660; Email / [email protected]
- GED Age Waiver Request Forms (Processing)
- Invoices: Please forward to Jan – including appropriate Finance Coding (Function, Item/Account, Fund, Department)
- ISP Reimbursements: Please be sure you have current Form or contact Jan for it (Instructions are on the Form)
- Mail: Processes/Communicates to staff of any mail received/returned
- Note: If an LC/Parent’s last name does not match Student’s Last Name, address envelopes to both individuals (e.g. Student Name, c/o LC or Parent name)
- Phone Issues (Comm-Core): Send email to Jan describing ‘issue’
- Purchase Orders: Forward request for PO to Jan. Jan will return once processed/signed – so order can be placed (by you) – include appropriate Finance Coding (Function, Item/Account, Fund, Department)
- Requests for Records (from new schools):
- Processes Incoming Requests for Records from New Schools (Students Leaving MGLVA) – Gen Ed
- Communicates incoming Request for Records to Teachers – if Active
- Creates/Includes No CA60 Letters (if never received), No Grades-Never Attended Letters, etc.
- Prints/Includes RC’s/Transcripts (after transcripts are approved by a Counselor)
- Mails/Tracks Outgoing CA60’s
- Social Security Docs: (Form SSA-1372) Gen Ed Students go to Jan / Special Education & 504 Students go to Lisa
- Note regarding Gen Ed K-8 Students: K-8 Forms (excluding Form SSA-1372) will be sent to Homeroom Teachers. After they are filled out to the best of Teachers ability, HR Teachers mail/fax documents to Social Security - not back to ADMIN. Please add a note in TVS with updates (date sent, etc.)
- Note regarding Gen Ed HS Students: HS SS Forms (excluding Form SSA-1372) are sent to Abby Brown or Angela Kalcec to fill out – not to Teachers. After they are filled out (to the best of Principals ability), Principals mail/fax documents to Social Security - not back to ADMIN. Please add a note in TVS with updates (date sent, etc.)
- Tax Info: Federal Tax ID #, Non-Exempt Form
- Transcripts: Processes requests from Counselors to send transcripts to Colleges
- Transcript requests should be sent to the appropriate Counselor (see below)
- If staff emails transcripts, please Bcc the appropriate Counselor (so they can ensure it’s accurate).
- If this process is too difficult or your unable to access transcripts, forward the request to Jan Dulaney or Ashley Conrad
- 9th Grade = Jamie Rodda x7011
- 10th Grade & Dual Enrollments = Beth Weaver x3158
- 11th Grade & Lead = Sara Mrozowsky x3146
- 12th Grade & Certs of Completion (SPED) = Kara Showerman x3222
- Truancy Letters sent via Certified Mail (once entered on the Truancy Doc): https://docs.google.com/forms/d/e/1FAIpQLScdUPVk0YbdOg6ysVdGz_bRFeMhGswynHQW3HIdoJ4MRE6juA/viewform
- Work Permits: Please be sure you have Forms. Email, Fax or Mail to Jan; Fax / 231-794-6416; Address / 1309 Madison Rd; Manistee, MI 49660; Email / [email protected] after Sections I and II are filled out
Lisa Bezjian / [email protected], x1007; Special Education Registrar
- All things related to Special Education / 504 / Unique Students
- Assists Brandon Seaver (Special Programs Manager), Jennifer Nawrocki (SPED Compliance Coordinator), Teachers, Kendall (HOS), Joel (Ops Mgr.) as needed (Scans/Emails/Faxes/Mails/Makes Phone Calls/Appointments for Meetings/Forms
- Sets up and keeps track of Meeting Dates/Sends Reminders to Parents, Teachers, Special Programs Mgr. (IEP, 504 Meetings, etc.)
- Prints/Mails/Files Progress Notes/Reports for SPED staff
- Processes Requests for Records/504’s and makes Phone Calls to Previous Schools for missing documents
- Updates, Logs, Maintains, Reviews Files, Requests Compliancy Docs
- Goes through each SPED CA-60 (Cumulative File), checking for IEP’s, Met’s and Reed’s, Medical Docs, etc.
- Prints/Adds documents in Drop Box and SharePoint for Teachers and files them
- Searches for missing documents in Drop Box and SharePoint – Searches for missing Documents in SharePoint
- Processes letters for Special Programs Mgr., CMH and FSSP, sending information when needed
- Sends out/tracks letters for MDR (Manifestation Determination Review) to Parents
- Works with Holly Bayle (Related Service Coordinator) and FAST Team Members
- Coordinates Events for Principals (PD, etc.)
- Social Security Documents (SPED students)
- Emails SS Docs to Teachers w/appropriate documents attached. Lisa adds a not in TVS.
- Note: After the Forms are filled out, Teachers email SS Docs to Lisa, Lisa faxes/mails to Social Security. Lisa adds a note in TVS when docs are sent to SS
- Requests for Records (from new schools) – Special Education Students:
- Creates/Includes No CA60 Letters (if never received), No Grades-Never Attended Letters, etc.
- Mails/Tracks Outgoing CA60’s
Ashley Conrad, [email protected], x1003; General Ed Registrar
- Requests for Records (from new schools):
- Processes Incoming Requests for Records from New Schools (Students Leaving MGLVA) – Gen Ed
- Communicates incoming Request for Records to Teachers – if Active
- Creates/Includes No CA60 Letters (if never received), No Grades-Never Attended Letters, etc.
- Prints/Includes RC’s/Transcripts (after transcripts are approved by a Counselor)
- Mails/Tracks Outgoing CA60’s
- Processes Incoming Requests for Records from New Schools (Students Leaving MGLVA) – Gen Ed
- Processes Incoming Students (Students Enrolling at MGLVA)
- Requests Student Records from Previous Schools weekly
- Mails/Faxes/Emails/Logs/Tracks Outgoing Mail and Requests for Records (Obtains Contact info for Previous Schools)
- Creates physical file
- Audits Incoming Students
- Monitors CA-60s for Documents pertaining to SPED (forwards to Lisa) and Truancy Docs (forwards to Joel & Jeffrey C)
- Monitors CA-60s for ELL Documents
- Creates ELL folders
- Forwards copies to ELL Director
- Receives and uploads Compliancy Documents into TV
- Monitors Immunization Compliancy
- Pulls Withdrawn Students Files from the Active/Re-Files in Withdrawn
- Audits Physical Files biannually for Compliancy
- Assists with Special Projects as needed - Approved by Joel
- Prepares Specialty Reports as requested by Kendall and Joel
- Processes Withdrawals
If you have a question that cannot be taken care of by the above staff (Jan/Lisa/Ashley); PLEASE CONTACT THE APPROPRIATE ADMIN:
K-5 Assistant Principal / Stacy Little ([email protected]), x3157
Principal / Amy Lepley ([email protected] , x3061)
6-8 Assistant Principal / Stacy Little ([email protected]), x3157
Principal / Anthony Kinkle ([email protected], x3249)
HS Assistant Principal / Andrea Cannon ([email protected]), x3223
Principal / Abby Brown ([email protected]), x3110
CTE Admin / Lori Johnson ([email protected]), x7550
CTE Coordinator/ Laura Van Wormer ([email protected]), x7546
Student Support Team Team Lead / Kirstin Miller ([email protected], x3111)
SPED Programs Manager / Brandon Seaver ([email protected], x3112)
Other links/contact information:
Course Changes = https://docs.google.com/forms/d/e/1FAIpQLSfKjcOl5DHfkMJIocL_sfLCqBp57hdC-oM2F4HpjwuZ4OYkyw/viewform?c=0&w=1
Customer/Tech Support/Hardware/Shipping/Label Inquiries: 866-512-2273
Enrollment Team = 855-380-2480
Graduation Info = Anne Harkema x3188
Intacct (Teacher Expenses) = [email protected]
K12 Help Desk (Outlook, Total View, UN, PW Issues) = 855-512-4357
Testing = Anne Harkema x3188
Transcript Requests (High School Students)
- Transcript requests should be sent to the appropriate Counselor (see below)
- If staff emails transcripts, please Bcc the appropriate Counselor (so they can ensure it’s accurate).
- If this process is too difficult or your unable to access transcripts, forward the request to Jan Dulaney or Ashley Conrad
- 9th Grade = Jamie Rodda x7011
- 10th Grade & Dual Enrollments = Beth Weaver x3158
- 11th Grade & Lead = Sara Mrozowsky x3146
- 12th Grade & Certs of Completion (SPED) = Kara Showerman x3222
Withdrawal Links:
MGLVA Parent: https://na2.docusign.net/member/PowerFormSigning.aspx?PowerFormId=bff31345-79d1-4142-91ed-cf860ae5ddfe
MGLVA Teacher: https://na2.docusign.net/member/PowerFormSigning.aspx?PowerFormId=4fbdebf0-e26d-44f4-8f58-855aeac1926f
MGLVA Office: https://na2.docusign.net/member/PowerFormSigning.aspx?PowerFormId=e3b56894-1976-4bcf-a556-439ddf5ed430
Last Updated: 11/8/19
Student/Learning coach Forms
Please access the forms found here: http://mglvahs.weebly.com/important-forms.html