Expense Reports
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Expenses are completed on the Intact Website
If you have issues please contact: [email protected]
Use this document to help you with the process:
· Expenses are due on the 15th of each month, for any expenses for the prior month up to that date. For example: expenses incurred from July 15th-Aug. 15th are due Aug. 15th.
· Number the pages in your report to match the line you fill in for that expense on the report, copy and scan your receipts/bills to send as an attachment via email.
· K12 pays for your internet, office supplies, mileage and expenses incurred while at PDs, and other approved expenses (contact Amy L or Abby).
· MGLVA does not have a set amount that can be spent monthly, but we are on a fiscal budget so use your common sense or ask ahead of time if you question the expense.
Additional steps from Joel:
1. Make sure your expense report is the current one. Check the mileage rate – it should be .54/mile. An updated form is in the Dropbox under MGLVA Misc Docs
2. Make sure your NAME is on your expense report. There are two places to put your name, at the top and bottom. It helps to have them both filled out.
3. When putting mileage for a trip, please put down what type of trip, ie. PD, field trip, other. Especially specify trips that are Professional Development events as they are tracked separately.
4. It is required to use maps or directions from google, etc., to back up mileage. Please use only one or the other – as long as it shows a total mileage for your trip.
To simplify/clarify our process:
· Send completed expense reports with receipts to Joel by the 15th of the month
· The compiled and signed reports will be sent to Vani at K12 to cut checks
· Checks are signed by the board and mailed out to you.
If you have issues please contact: [email protected]
Use this document to help you with the process:
· Expenses are due on the 15th of each month, for any expenses for the prior month up to that date. For example: expenses incurred from July 15th-Aug. 15th are due Aug. 15th.
· Number the pages in your report to match the line you fill in for that expense on the report, copy and scan your receipts/bills to send as an attachment via email.
· K12 pays for your internet, office supplies, mileage and expenses incurred while at PDs, and other approved expenses (contact Amy L or Abby).
· MGLVA does not have a set amount that can be spent monthly, but we are on a fiscal budget so use your common sense or ask ahead of time if you question the expense.
Additional steps from Joel:
1. Make sure your expense report is the current one. Check the mileage rate – it should be .54/mile. An updated form is in the Dropbox under MGLVA Misc Docs
2. Make sure your NAME is on your expense report. There are two places to put your name, at the top and bottom. It helps to have them both filled out.
3. When putting mileage for a trip, please put down what type of trip, ie. PD, field trip, other. Especially specify trips that are Professional Development events as they are tracked separately.
4. It is required to use maps or directions from google, etc., to back up mileage. Please use only one or the other – as long as it shows a total mileage for your trip.
To simplify/clarify our process:
· Send completed expense reports with receipts to Joel by the 15th of the month
· The compiled and signed reports will be sent to Vani at K12 to cut checks
· Checks are signed by the board and mailed out to you.